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Academic Events Coordinator Intern

The ACADEMIC EVENTS COORDINATOR INTERN will work 10-15 hours per week during the spring 2016 semester, with the possibility of returning in the fall. Working hours will be scheduled to take place Monday-Friday between 8 a.m. and 5 p.m.

Salary:

$11.50/hour

Responsibilities:

The ACADEMIC EVENTS COORDINATOR INTERN will work collaboratively with the members of the Research and Learning Services (RLS) department, assisting with scheduling, organizing, and coordinating seminars, events, and workshops including participant registration, communication, and evaluation. Intern will also assist with the production and distribution of training materials, submit and maintain instruction lab reservations, and coordinate with other campus offices and personnel providing events through the OSU Libraries.

This position may be eligible for internship credit for some majors. Filing for credit is the responsibility of the student.

Required Qualifications:

  • Advanced undergraduate or graduate OSU student enrolled at least part-time (6 hours undergraduate/4 hours graduate)
  • Strong written, verbal, and interpersonal skills to effectively communicate with all staff, students, faculty, and visitors.
  • Proven ability to utilize effective time management, organization, prioritization, and attention to detail while performing multiple duties.
  • Comfort asking questions, seeking feedback and interacting with students, faculty and staff in a university setting, acting as a team member with information professionals.
  • Excellent computer skills, including word processing and electronic software (i.e., Microsoft Office: Outlook, Word, Power Point, and Excel)
  • Ability to work at least two or three shifts of two or three consecutive hours.

Desired Qualifications

  • Experience scheduling and registering participants for workshops, seminars, or conference programs.
  • Coursework in the organization and development of special academic programs.
  • Experience preparing facilities and online venues for presentations, and managing event details such as room setup, guest lists, guest communication, presentation equipment setup, and creation of advertising material.
  • Credit or experience in technical writing, especially in developing reference guides or procedures manuals.

More about this Internship

Majors of interest:

  • Agricultural Leadership
  • Education
  • Marketing
  • Strategic Communication

Benefits for the student:

  • The student will work in an interdisciplinary team environment and balance feedback from multiple sources.
  • The student will collaborate with professional librarians in the scheduling and advertising of educational workshops and seminars.
  • The student will assist in planning, coordinating and carrying out duties related to conducting workshops and seminars.
  • The student will have a portfolio of coordinating library events that can be used as models for university and other academic settings.
  • The student will complete the internship with practical knowledge of coordinating academic events.

Benefits to the Library:

  • The Library will gain time for its academic liaison librarians to plan and conduct specific workshops and services aimed at specific student and faculty needs.
  • The Library will be able to expand its ability to host workshops and seminars conducted by other university support services.
  • The Library will be able to take a stronger role in coordinating workshop offerings as part of the Digital Badge program being developed in collaboration with the Graduate College and the Writing Center.

Application Instructions:

Applications will be accepted until the position is filled. Only complete applications will be considered.

To Apply: Submit a letter of interest and your resume to Jamie Autry at jamie.autry@okstate.edu and fill out an Internship Applicationform.