The Peggy V. Helmerich Browsing Room

The Peggy V. Helmerich Browsing Room of the Edmon Low Library is available on a limited basis for special functions, such as receptions, programs, and lectures, which support the University's mission. Except as noted, the room is available during business hours, Monday through Friday. The room is not available during Dead Week or Finals Week. Approval or denial of requests will follow established university library policies and will include consideration of inconvenience to individuals who use the Peggy V. Helmerich Browsing Room for study. A modest fee will be assessed for the use of the room in accordance with the fee schedule below.

Public or private events:

$50.00 per hour with a minimum fee of $50.00 (fees include ½ hour of set-up before and

Music recitals:

$35.00 per event. If post-recital refreshments are brought in, an additional $15.00
(Note: a $25.00 cleanup charge may be added to any event with refreshments that spill and/or cause damages)

Items available for use in the Peggy V. Helmerich Browsing Room at no additional charge include: one, eight-foot folding tables; a podium with sound system; a five-foot screen; a nine-foot screen; projector; laptop computer. Items available for an additional charge include: fifteen, six-foot round-tables and 100 stacking chairs. Please inquire about charges for the use of this equipment.

Any further requests may be submitted in writing or by clicking or sending to the provided email address:

Beverly Fanning
224A Edmon Low Library
Oklahoma State University
beverly.fanning@okstate.edu
405-744-7273

Responsibility of the Users

Providing any equipment or furniture not noted above or not already available in the room, subject to prior approval, not more than one hour prior to the published start of the event.

Providing food or drink only if it has been requested and approved in writing, complies with university policies, and is not taken into other areas of the Library. The Library is not an approved campus venue for the service of alcoholic beverages. Additionally, the Library is a smoke-free building and tobacco use inside the building is strictly prohibited.

For catered events only, arranging for catering staff to contact Beverly Fanning at least 10 days prior to the event to discuss entry and exit from the building, facilities, any special set-up needed, and arrival time of the catering crew on the date of the event..

Ensuring that noise does not go beyond the confines of the Browsing Room.

Not moving any of the other tables in the room.

Accepting responsibility for any injuries to persons or damages to the facility, including damage to the laptop or projector, and any cleaning of carpet or upholstery.

Removing items brought in no more than one hour after the published end of the event.

Failure to Carry Out Responsibilities:

Any individual or group failing to carry out these responsibilities may be denied further use of the Peggy V. Helmerich Browsing Room and may incur charges related to damages or staff time.

Request to Use the Peggy V. Helmeric Browsing Room

To request use of the Browsing Room please fill out the following form: